Attached Meeting Notes - Read View below
Freeman Creek Pipeline Water Association (FCPWA) annual meeting was called to order by President Steve Walb at about 09:05 AM on July 1, 2023 at the home of Wayne & Diane Barron.
Secretary Steve Personett counted households present and proxies received and determined a quorum was present and the meeting was qualified. (31 households and proxies present.)
Walb reported that Drew Barber is becoming licensed to be FCPWA new Water Operator.
Walb presented the agenda and a motion to accept the meeting agenda was made, seconded, and approved.
Personett read the minutes from the prior year (2022) annual membership meeting.
Treasurer Marilyn Lang reported on the annual cash inflows and outflows for the fiscal year 7/1/2022 to 06/30/2023. The expenses for the period totaled $27,196 including $6,974 for water system analyzer projects. Some costs for this project were paid in the prior year and Association Member Chad Merrigan donated several pieces of costly analyzer equipment. FCPWA ended the year with $35,674 with about $13,650 of 2023 dues still to be collected.
The 2023/2024 normal operating expenses are estimated at $14,400. Holding back a reserve of $10,000 for the unexpected, leaves just under $25,000 for this coming year’s line replacement projects.
Total annual dues for 52 taps: $33,150. About 3 taps could be added to the system in the FCPWA service area.
Motion to accept the Secretary’s and Treasurer’s report was made, seconded, and approved.
Wayne Barron gave his Water Operator’s Report:
· The State of Colorado requires FCPWA to test for turbidity and chlorine once a day. State regulations require the turbidity testing to be completed immediately after the water leaves the final filter, and chlorine to be tested before the first user. This requires the daily testing to be completed at the filter house rather than a residence.
· During this last year analyzer equipment was installed to measure turbidity and chlorine levels. Additionally, equipment was installed to monitor water levels in the tanks, flow rates, and water filter pressure rates. This equipment allows the monitoring to be done remotely by cell phone or computer with access to the internet. Barron showed and explained the online monitoring system.
· There are also alarms set up in the system to notify Barron and Barber if chlorine levels drop to low, if turbidity levels go to high, if tank levels go to low, or if filters need replacing.
· The springs provide more water per minute than our equipment can process. FCPWA equipment can process 20 gallons per minute. The system can ideally process about 29,000 gallons per day. The water the system can process will also be impacted by the filters. As the filters get plugged the processing rate is reduced.
· Currently, the only time a trip to the filter house is required, is when filters need to be changed or chlorine needs to be added to the chlorine drum. Currently about once a week.
· Next critical project: Replace distribution line from storage tanks to Y box. Replace pipeline from Y box to Taylor box.
· Another future project: Colorado requires FCPWA to identify materials in individual/personal water lines. Concern is lead and lead joints.
· Discussion on fire hydrants. FCPWA has a written agreement with local fire district. FCPWA currently has two fire hydrants: one on Hummingbird, and one on Freeman Park. Another scheduled for upper Ho Hum.
· Need to rethink water scheduling for lawns, flowers and gardens. If association members have a system on timers, maybe they should be encouraged to water between 3:00 AM and 6:00 AM.
Discussion of additional potential future water projects – in no particular order:
· Road to filter house
· Increased filtering capacity
· Increased storage capacity
· Flagging of junction boxes, T post at tap valves
· Water meters at major distribution intersections
Grants. Marilyn Lang has applied for grants and could use research help to apply for additional grants. Have received small amounts for testing. She believes most of the money being given seems to be going to larger water systems.
Banking. Marilyn Lang will open new bank account with additional needed services including internet access and a debit card. Drew Barber will be an additional signer. The new account will be free. Motion to accept the Board’s Reports was made, seconded, and approved.
Steve Walb moved on to new business.
Transfer/Capital Improvements Fee: Steve Personett made a proposal for a capital improvements fee to be imposed on new homeowners in FCPWA in the amount of $975. This fee to be paid on the closing of a home purchase. Marilyn Lang informed us that any fee incurred in the closing is negotiable between the buyer and the seller, therefore while FCPWA can impose a fee, they cannot impose who pays the fee. Therefore, the fee might not be paid by the purchaser, it might be paid by the seller. After discussion a motion was made to table the proposal to a future meeting.
Motion to adjourn was made, seconded, and approved about 10:40 AM.
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